Office Manager/ Bookkeeper

PART TIME- PERMANENT

A well-established service company is seeking an organized, detail-oriented Office Manager / Accounting Assistant to support daily office operations, customer scheduling, and light bookkeeping functions. This role is ideal for someone who enjoys a mix of customer interaction, scheduling coordination, and hands-on administrative and accounting support.

Accounting & Administrative Support

Create and send customer invoices for service calls and completed work

Assist with accounts payable and accounts receivable

Perform basic account reconciliations (bank, credit card, customer accounts)

Maintain accurate financial records and timely data entry

Work with the company's CPA by providing documentation for tax and year-end processes

Office & Customer Support

Manage the scheduling of all service-related appointments with customers

Call existing customers to confirm services and provide appointment reminders

Serve as the primary point of contact for customer inquiries related to scheduling, billing, and general service questions

Maintain organized office operations and manage office supply inventory

Qualifications

Prior experience in office management and accounting support specifically in AP/AR

QuickBooks experience required

Proficient with Microsoft Office and standard office systems

Strong organizational skills and attention to detail

Excellent communication skills

Dependable, proactive, and customer-focused

Willing to pitch in wherever needed in a small business environment