Associate Meeting Planner

General Information

• Job Code:PRO-MP-01
• Location:Hybrid, requires local to DC Metro location for meeting support
• Employee Type: Non-Exempt, Full-Time
• Telework:Hybrid
• Salary Range: $23.56 - $26.23 per hour (how we)
• Clearance: None

Are youorganized,resourceful,andreadyto learn how great meetings andeventscometogether?

Ripple Effect is seeking an Associate EventPlannerto support mission-driven programs through the planning and execution ofmeetings andeventsand related administrative activities. Working closely with the Communications and Outreach team, thisentry-levelroleassistsmultiple partnerswithpre-production, logistics, documentation, participant communications, and on-site execution, including audio/visual and technical support, whilecontributing to cross-functional planning efforts that advance Ripple Effects work.

Responsibilities

• Support theplanning and execution of meetings and events, including pre-production, on-site delivery, and post-event wrap-up activities

• Collaborate closely with the Communications and Outreach teamand other project stafftocomplete assigned event and administrative tasks andensure events align with organizational goals, messaging, and client objectives

• Coordinate eventlogistics, including venueresearch andselection, registration, travel, catering, materials,shipping,and on-site staffing

• Supportaudio/visual, technical, and hybrid/virtual event requirements by working with internal teams, vendors, and external partners

• Assistwith developingandmaintainingdetailed event plans, checklists, timelines, run-of-show documents, and contingency plans

• Supportcommunicationswithevent stakeholders, partners, vendors, and service providers throughout the planning processunder the guidance of the event or project lead

• Support cross-functional coordination byassistingwith related tasks such as content development, speaker management,participant communications, scheduling, meeting materials, note taking, action-item tracking, and file organization

• Take ownership of assigned tasks,follow through, and providetimelyupdates on progress or roadblocks.

Requirements

Minimum Education and Experience:

• Bachelor's Degree

Basic Requirements:

• Able to work in a fast-paced environment, manage multiple priorities, meet deadlines,andcommunicate early whenprioritiesortimelinesconflict.
• Detail oriented with strong organizational skills, includingtheability tomaintaintrackers, checklists, files, notes,andstatusupdatesfor staff and leadership.
• Interestin learning how to coordinatein-person, virtual, and hybrid events, including the use of virtual meeting software (e.g.,Zoom and Teams).Experience through work, internships, school, volunteer activities, hospitality, or customer service is helpful but notrequired.
• Excellent verbal andclear, professionalwrittencommunicationskills forinteractions with clients (including event speakers and attendees),coworkers, and leadership.
• Basicexperience with Microsoft Office productivity software and collaboration tools such as Excel, Microsoft Teams,and SharePoint.
• Willingnesstolearnproject andeventmanagement and design software such as Microsoft Planner, Microsoft Project, and AdobeCreative Suite.
• Resourceful self-starter who is willing to research unfamiliar tasks, propose a practical 90% solution, and seek guidance when needed.
• Ability toassistwitheventsetupandteardownand carry or maneuver event materials,withorwithoutreasonable accommodation. Some items may weigh upto50pounds.
• Ability to attend onsite meetings on a regular basis in the DC Metro area.

Skills That Set You Apart:

• Certificate in event management such as CGMP or CMP.
• Knowledge of event management platforms such as Cvent or Bizzabo.
• Experience working with FACA committees and familiarity with requirements.
• BasicknowledgeofAI tools, including their limitations and risks, and how they can be appliedto support event coordination tasks.

Benefits

Ripple Effect rewards our employees for their contributions to our mission in many ways, from to a range of work/life programs based on your employment classification and personalized preferences.

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Ripple Effect is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, political affiliation, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation during the hiring process, please let us know by contacting our HR department at .