Administrative Manager

Pay: $25.00 - $30.00 per hour

Job description:

Local Law Firm is seeking an administrative manager to oversee human resources, operations, and bookkeeping. Ideal candidate needs to have previous accounting, banking, or legal experience. Responsibilities to include:

Assists with direct supervision of administrative staff inclusive of training and employee performance

Coordinating onboarding logistics for new staff, including workspace set up and software setup

Assists in developing and updating policy and employee handbooks

Oversee daily operations of each office inclusive of overseeing maintenance of each office building (Fort Pierce, Vero Beach, Port St. Lucie, Okeechobee, and Sebring)

Order, track, and manage all office supplies, equipment, and inventory

Communication with building management, vendors, IT support and other service providers

Monitoring phone system operations to ensure all phones are operating as they should - inclusive of after hours answering service.

Monitoring and managing Firm software - learning the software to assist each department when needed

Assisting attorney managers with employee management

Assisting with bookkeeping needs

Assisting with trust account needs

Assisting with payroll needs

Assisting with firm marketing tasks

Assisting with firm marketing events

Assisting with firm events

Complete any and all tasks assigned by attorney management

Required Skills/Ability

Minimum two years of administrative or office management experience

Associates or Bachelor degree preferred

Proficient in Microsoft Office (Word, Excel, and Outlook)

Previous accounting experience

Previous banking experience

Previous legal experience

Knowledge of office management procedures

Excellent verbal and written communication skills

Excellent organizational skills and attention to detail

Excellent time management skills

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Ability to use Quickbooks Pro Online

Education:

• Associate (Required)

Experience:

• Legal administrative: 2 years (Required)

Work Location: In person