Water Administrative Associate

Description The candidate will provide general administrative support with proficiency in Excel and PowerPoint. Daily Responsibilities Manage Water Hotline Monitor email Transfer messages as needed Log inquiries into Smartsheet Monitor the log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to the invoice tracker on Smartsheet If the invoice requires requisition/no PO on invoice, reach out to PM for needed actions Review Stampli Pending approval report Confirm access to reports for Dat/Odelia Daily Timecards checks Monitor timecard reports and work with techs to ensure timely and accurate timecard charges Monthly Responsibilities WRCI Meeting Ice breaker, slides, host meeting Valley Water letter and payments Update and get the signature of the letter to send in with payment Monitor Blanket PO Report and support engineers in processing invoices on time Pcard purchase and verification Tcard - travel arrangements Professional Certification support, including travel, payment for class, and test if needed Safety tailgate during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Requisitions Review of the Service Now dashboard Assist finance/engineers with requisition-related questions Weekly Responsibilities (as needed)