Payroll Administrator (Flexible work environment)

Our client, a well-established and growing Naples organization, is seeking an experienced payroll administrator to join its finance team. This is an excellent opportunity for a payroll professional who enjoys taking ownership of the payroll function, helping employees with payroll-related questions, and working closely with a supportive finance team.

The organization offers reasonably flexible work hours, strong benefits, immediate PTO accrual, professional development opportunities, and caring, supportive management.

• Own the organizations biweekly payroll process, ensuring employees are paid accurately and on schedule.


• Review timekeeping information and employee records, making necessary adjustments for overtime, bonuses, differentials, corrections, and other payroll changes.


• Maintain payroll-related employee information, including tax elections, benefit deductions, direct deposits, garnishments, and other deductions.


• Research and resolve payroll questions and discrepancies, serving as a reliable resource for employees and management.


• Stay current with applicable payroll regulations and ensure payroll practices and tax filings remain compliant.


• Prepare year-end payroll information, including W-2s, reconciliations, corrections, and responses to government notices or audit requests.


• Reconcile payroll activity to the general ledger and prepare related journal entries and financial reports.


• Investigate discrepancies between payroll, accounting records, and system reports, identifying the underlying cause and helping implement solutions.


• Work with payroll and financial systems to troubleshoot issues involving tax calculations, deductions, account coding, and other system-related matters.


• Administer employee expense reimbursements, including mileage, tuition, and other approved expenses.


• Assist with the timely processing and verification of payroll tax obligations.


• Provide financial support related to funded programs, including billing, invoicing, reporting, and tracking the appropriate allocation of costs.


• Prepare recurring and special financial reports and assist the finance department with other accounting-related projects as needed.


• Maintain accurate and well-organized payroll documentation while protecting the confidentiality of sensitive employee and financial information.


• Collaborate with finance and other departments to improve payroll processes, strengthen accuracy, and maintain effective internal controls.


• Other duties as assigned.

• Associate degree in Accounting or Finance and 2+ years of relevant payroll experience or 5+ years of relevant payroll experience


• Strong hands-on experience with full-cycle payroll processing


• Solid understanding of payroll laws, regulations, and compliance requirements


• Strong attention to detail and ability to identify and resolve discrepancies


• Excellent communication and problem-solving skills


• Ability to manage multiple priorities while meeting deadlines


• Comfortable working with payroll and financial systems


• Ability to handle sensitive and confidential employee information with discretion

• Supportive and caring management


• Reasonably flexible work hours


• Immediate PTO accrual


• Medical, dental, and vision insurance


• 401(k) with employer matching


• Health Savings Account and Flexible Spending Account options


• Life insurance


• Employee Assistance Program


• Professional development and tuition assistance


• Stable, team-oriented work environment

If you're an experienced payroll professional looking for a stable opportunity where your work is valued and you'll be part of a supportive team, we'd like to hear from you.