Maintenance Clerk

About the Role

Good's Disposal is looking for an organized, detail-minded clerk to keep our truck shop stocked and our

maintenance records in order. You'll be the link between our technicians, our parts vendors, and our fleet and

customer accounts, making sure the right parts are on hand and every job is documented.

Responsibilities

PURCHASING AND PARTS

Source, price, and order parts, tires, fluids, and shop supplies from vendors and dealers

Get quotes, compare pricing, and follow up on backorders and delivery dates

Receive shipments, check them against purchase orders, and report shortages or damage

Process warranty claims and core returns

Maintain inventory levels, run regular counts, and set reorder points for high-use itemsn Keep the parts room organized and labeled

MAINTENANCE RECORDS AND ADMINISTRATION

Open, update, and close work orders in the shop management system

Track preventive maintenance schedules and notify customers or fleet contacts when units are due

Maintain unit files, including inspection reports, repair history, and DOT compliance paperwork

Enter invoices, match them to purchase orders, and pass them to accounting

Answer phones and coordinate with drivers, customers, and technicians on parts status and repair timelines

Qualifications

REQUIRED

High school diploma or equivalent

Comfortable with computers, including spreadsheets and data entry

Strong organization and attention to detail

Clear communication skills, by phone and in person

Ability to lift up to 50 lbs and work in a shop environment

PREFERRED

3+ years in a parts counter, purchasing, dispatch, or shop administration role

Familiarity with heavy-duty truck systems and parts terminology (brakes, drivetrain, electrical, filters, etc.)

Experience with shop or fleet management software such as Fleetio and Oracle

Knowledge of DOT inspection and maintenance record requirements

Valid driver's license and clean driving record for occasional parts runs

Familiar with the VMRS Code system

PURCHASING & MAINTENANCE CLERK

Good's Disposal Equal Opportunity Employer Page 2

Skills and Traits

Can prioritize and stay calm when several urgent requests come in at once

Builds good relationships with vendors and negotiates fair pricing

Reliable, accurate, and careful with numbers

Willing to learn heavy-duty parts and systems on the job

Working Conditions

Mix of office and shop-floor work, with exposure to noise, grease, and varying temperatures

Standard hours of Mon-Fri, 7:00 AM-4:00 PM , with occasional overtime during busy periods

Personal protective equipment required in shop areas

We are part of the community and our customers are also our neighbors, associates, family and friends.