LOGISTICS & SHIPPING SPECIALIST

Job description

Your Mission

As our Logistics & Shipping Specialist (m/f/d), you will take ownership of our day-to-day freight and shipping operations in Noblesville, Indiana. You will ensure that all logistics processes-from carrier scheduling and freight quotations to shipping documentation and supplier coordination-run smoothly and efficiently, while actively supporting our growing US operation.

This is not a purely desk-based position. The role is located directly within our shipping and receiving operation and includes regular hands-on activities at the dock, including loading and unloading trucks, verifying incoming and outgoing goods, and operating material-handling equipment.

We are specifically looking for someone who already brings practical experience in freight scheduling, carrier coordination, and sourcing and can apply that knowledge independently after becoming familiar with our internal systems.

Your Responsibilities

Freight & Shipping Operations

• Schedule and coordinate outbound shipments, including direct-to-customer deliveries • Track inbound shipments from suppliers and international company locations • Schedule truck pickups, deliveries, and carrier appointments • Communicate directly with carriers, freight providers, suppliers, drivers, and internal teams • Obtain, compare, and evaluate freight quotations and transportation options • Support rate comparisons and identify cost-effective shipping solutions • Prepare and maintain Bills of Lading, packing lists, shipping documents, and related records • Track shipment status and proactively identify delays or service issues • Ensure shipping and receiving documentation is complete, accurate, and properly maintained • Handle and maintain paperwork provided by or required for incoming and outgoing drivers • Verify freight charges and shipping-related documentation; support invoice processing as required

Sourcing & Supplier Support

• Identify and contact potential suppliers and operational service providers • Obtain and compare supplier quotations for products and services • Support the selection of cost-effective suppliers and service partners • Maintain supplier databases and quotation records • Coordinate with suppliers and service providers regarding operational requirements • Support purchasing and sourcing activities as needed by the Operations Manager

Shipping & Receiving Operations

• Support daily shipping and receiving activities at the dock • Load and unload trucks safely and efficiently • Verify incoming and outgoing quantities against applicable documentation • Inspect incoming goods for visible damage, quality issues, or discrepancies • Stage and prepare goods for outbound shipment • Support inventory movements and material handling as operationally required • Operate forklifts and other material-handling equipment in accordance with company safety requirements • Maintain a clean, organized, and OSHA-compliant shipping and receiving area

Collaboration & Communication

• Collaborate closely with the US Operations Team and our headquarters in Germany • Act as a key operational contact for carriers, suppliers, and drivers • Support continuous improvement of logistics processes and documentation workflows

Required profile

What You Bring

Must-Haves

• Practical experience in logistics, freight coordination, transportation, shipping, sourcing, or a related field • Previous experience scheduling freight and coordinating carriers is required • Previous experience obtaining quotations, comparing rates, or sourcing suppliers/services is required • Understanding of shipping documentation such as Bills of Lading and packing lists • Experience with LTL and/or FTL transportation is preferred • Strong organizational skills and attention to detail • Ability to manage multiple shipments and priorities simultaneously • Confident and professional communication with carriers, suppliers, drivers, and internal teams • Comfortable working with Microsoft Office applications, particularly Excel and Outlook • Experience with ERP, transportation, warehouse, or inventory systems is preferred • Willingness to learn and use company-specific ERP and operating systems • Willingness to work regularly in both the shipping office and warehouse/dock environment • Ability and willingness to load and unload trucks and perform physical shipping and receiving activities • Forklift experience is preferred; training and US certification can be provided on site • Reliable, structured, proactive, and team-oriented working style • Strong English communication skills

Nice-to-Haves

• Experience in manufacturing, warehouse, or production logistics • International or import/export shipping exposure • Experience supporting freight-cost reduction or carrier-rate negotiations • Experience working in a growing or changing operational environment

Company description

We develop passive cooling systems that make transport and logistics more efficient and more sustainable.

Founded in 2008, eutecma has become a trusted partner for pharmaceutical and food companies worldwide. Millions of our ICECATCH cooling elements and PROTECT boxes leave our German production site every year, ensuring a safe and reliable cold chain across the globe.

With the establishment of our US subsidiary, we are now expanding this success story into the American market.

What we offer

What We Offer

• A varied role combining logistics expertise with practical shipping and receiving work • The opportunity to join and support our growing U.S. operation with real impact • Direct communication and short decision-making processes • An international and collaborative working environment • On-site training for company systems, equipment, and processes • Paid vacation and company benefits in line with US standards • Opportunities to broaden your technical and logistics knowledge as the U.S. operation develops • A strong and growing company with proven products and long-term stability

Interested?

We look forward to receiving your application. Let's build the next chapter of eutecma's growth story-together.

eutecma Corporation is an Equal Opportunity Employer and considers all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.