Leasing & Billing Coordinator

Ambassador Personnel is seeking a Leasing and Billing Coordinator for our global manufacturing client in the Parsippany, NJ area. This is a Monday-Friday in-office position. Candidates must have at least 1 year of billing experience. This is a 6-month contract!

Requirements:

- High school diploma or equivalent

- 1-3 years of experience

- Detail-Oriented: Exceptional attention to detail with a proven track record of accurate data entry and meticulous record-keeping.

- Technical Proficiency: Strong familiarity with Google Workspace products (Google Drive, Docs, Sheets, and Gmail) for daily tasks and document management.

- Financial Acumen: Basic understanding of invoice processing, billing cycles, and cost coding.

- Communication: Strong written and verbal communication skills, with the ability to interact professionally with both internal teams and external vendors.

- Organization: Ability to manage multiple ongoing tasks, prioritize effectively, and meet monthly billing deadlines.

Responsibilities:

- Lease Management: Track, manage, and maintain comprehensive documentation for all leased IT equipment (e.g., computers, servers, networking hardware). Monitor lease expiration dates, renewals, and equipment return schedules.

- Invoice Processing & Coding: Review, verify, and code monthly invoices primarily for telecommunications, internet services, and leased equipment to ensure accurate allocation to the correct departments or cost centers.

- Record Keeping: Maintain a highly organized, up-to-date digital filing system for all IT contracts, lease agreements, and billing statements.

- Vendor Communication: Act as a point of contact for billing inquiries, working with telecom providers and leasing vendors to resolve any discrepancies or billing errors.

- Cross-Functional Collaboration: Partner with the Finance/Accounting department to ensure all IT invoices are submitted and processed in a timely manner.

- Reporting: Generate basic reports on IT leasing inventory and telecom spend using Google Sheets as requested by IT leadership.

Ambassador Personnel, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, disability status, protected veteran status, or any other attribute protected by law.