Landscaping Office Manager

Landscaping Office Manager

Location: Pennsylvania
Company: JPB Landscaping
Job Type: Full-Time
Compensation: $24-$32 per hour (based on experience)

Position Overview

JPB Landscaping is seeking a highly organized and motivated Office Manager to oversee daily office operations and support our growing landscaping and outdoor living construction business. The ideal candidate will have experience with CRM software, scheduling, permitting, material ordering, customer communication, and overall office management.

This position plays a critical role in keeping projects organized, supporting field operations, and ensuring a smooth experience for both customers and team members.

Responsibilities

• Manage daily office operations and administrative functions
• Schedule estimates, project meetings, crews, and service appointments
• Maintain and update CRM systems, customer records, and project information
• Coordinate permit applications, zoning submissions, and project documentation
• Order materials and communicate with vendors and suppliers
• Track project schedules, deliveries, and production timelines
• Answer customer inquiries and provide professional client communication
• Assist with proposal preparation, contracts, and project files
• Process invoices, payments, and basic bookkeeping tasks
• Maintain organized digital and physical records
• Support management with reporting, workflow organization, and project coordination

Qualifications

• Previous office management or administrative experience required
• Experience working with CRM systems and scheduling software
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Experience with permits, construction, landscaping, or home improvement industries preferred
• Proficiency in Microsoft Office, Google Workspace, and cloud-based software
• Ability to work independently and prioritize multiple projects

Preferred Experience

• Landscaping, construction, hardscaping, or outdoor living industry experience
• Jobber, LMN, Aspire, HubSpot, or similar CRM/software platforms
• Material purchasing and vendor coordination
• Permit and zoning application experience
• Basic accounting or bookkeeping knowledge

Compensation & Benefits

• Competitive hourly pay: $24-$32 per hour based on experience
• Opportunity for performance bonuses
• Paid holidays and vacation (if applicable)
• Growth opportunities within a rapidly expanding company
• Supportive team-oriented work environment

If you are highly organized, detail-oriented, and enjoy helping manage projects from start to finish, we would love to hear from you. Job will start PT and if right fit move to full time work.