Executive Assistant to CEO of Real Estate Firm, Melville, NY

The CEO of a real estate management firm that has been in business for over 50 years is looking for an Executive Assistant. The current EA has been in the role for 16 years and is retiring. The EA works in conjunction with another Executive Assistant, who has been with the firm for 20 years. The role is 5 days in office. The company has 465 employees.

Oversee financials: be the point of contact with the family office. Make sure transactions are completed and accurate (wires, credit lines, etc).

Open mail for and scan important docs into the system.

Process manual checks and make deposits.

Interface with banks to support account openings and transfers

Be point of contact for administrative matters for management companies

Produce monthly balances report.

Be the point of contact with ADP.

Provide reports and documentation as needed by COO

Pull financial data and create spreadsheets in Excel

Review financial reports

Keep track of bank accounts and make sure funds are where they should be and execute transfers

Approve invoices for the business be in the workflow

Hire and supervise vendors and contractors for repairs, building and renovations for the MDs 4 properties and manage bills in concert with FO

Assist the trans