Executive Assistant to CEO

A growing company focused on delivering AI solutions and services (with a focus on data strategy, analysis and AWS cloud-native engineering expertise) is looking for an Executive Assistant to the two Co-Founders. The firm has been operating for 1.5 years and is backed by a venture capital firm. The office is in Menlo Park and currently has 10 employees and has a chill culture. The role is in office 5 days a week.

About the Job:
Coordinate and prioritize meetings for the CO-FOUNDERS
Vet and prioritize the CO-FOUNDERS emails
Maintain a busy calendar and prioritize on the CO-FOUNDERS behalf and make sure the CO-FOUNDERS day runs smoothly
Assist with recruiting: scheduling and tracking candidates
Compose and prepare confidential correspondence
Prepare materials for meetings, internal and external
Serve as the first point of contact for the executive office
Coordinate Board meetings, prepare materials for the meetings and follow up on action items
Coordinate complex travel arrangements and create itineraries
Process expense reports
Manage the office: order supplies and meals, contact building management when needed
Some off-hour availability required

About You:
Minimum of 4 years of experience supporting a c-level executive
BA/BS from a college or university
Fluent in Google Suite
Background working for a startup, technology, investment, consulting firm a plus
Strong communication skills: written and verbal
Strategic thinker
Understand the importance of confidentiality and trust
Dynamic and proactive comfortable in a fast-paced environment
Polished, professional demeanor and the gravitas to interact with high-level executives
Outstanding communication skills

Salary, Benefits (medical, dental vision), Parking, Paid Vacation

Hours: 9am-5pm